Turn interview recordings into Smart Forms

Interview recordings can capture valuable candidate context, but reviewing, documenting and sharing that information can take time.

Recruiters and hiring managers often need to revisit long recordings, review transcripts, or manually write up interview notes before candidate responses can be assessed and shared.

Today, we’re launching Recording to Smart Form, a new feature that helps teams convert interview recordings into structured Smart Forms, reducing manual documentation and repetitive admin while keeping important candidate context connected to the application.

What’s New in a Nutshell

Convert recordings into Smart Forms: Upload an interview recording to an application and convert it into a Smart Form that can be reviewed, rated, downloaded and shared
Reduce manual interview documentation: Spend less time writing up notes, reviewing transcripts, or copying candidate responses into structured formats
Make candidate context easier to review: Give recruiters and hiring managers a clearer, more structured way to review candidate responses without needing to watch the full recording upfront

Why We Built Recording to Smart Form

Interview recordings are useful because they capture the candidate’s own words, tone and examples. But they can also create additional work for recruitment teams.

Without a structured output, users may need to take notes during the interview, watch the recording again afterwards, review a transcript, or manually document candidate responses before sharing them with hiring managers.

Recording to Smart Form was built to reduce that manual effort.

The feature allows users to upload a recording directly to the application and convert it into a Smart Form. This gives teams a faster way to turn recorded interview content into structured candidate responses that can be assessed and shared as part of the recruitment process.

It is designed to support better visibility, reduce repetitive admin, and help teams make recorded interviews easier to use in day-to-day hiring workflows.

What This Means For Your Team

Recording to Smart Form delivers three key improvements to your interview and review process:

Less manual documentation: Users can convert interview recordings into Smart Forms instead of manually writing up notes, reviewing full transcripts, or copying information between systems. This helps reduce repetitive admin and gives time back to recruitment teams.
More structured candidate information: Candidate responses are captured in a Smart Form format, making them easier to review, rate, download and share with relevant stakeholders.
Faster review for hiring managers: Hiring managers can review structured responses without needing to watch an entire recording as their first step. The original recording remains available if further detail or context is required.

A Deeper Dive: How Recording to Smart Form Works

Recording to Smart Form is available from the application attachments area.

Once an interview recording has been uploaded to an application, users can select the option to convert the recording into a Smart Form. The system then processes the recording and generates structured responses based on the candidate’s answers.

The generated Smart Form can be used in the same way as other Smart Forms. Users can review the responses, rate them, download the Smart Form, and share it with hiring managers or other team members involved in the hiring process.

To improve readability, some filler, repetition and repeated phrasing may be consolidated in the generated Smart Form. This helps keep responses clear and easier to review, especially when candidates repeat the same point multiple times throughout an interview.

The original recording remains available, so users can refer back to the full answer whenever they need more context.

Recording to Smart Form is designed to support the review process, not replace human judgement. It gives teams a more efficient starting point for reviewing recorded interviews while keeping the source recording connected to the application.

How to Get Started

1

Open the candidate application
2

Upload the interview recording to the application attachments area, if it has not already been uploaded
3

click the button to convert the recording into a Smart Form
4

Wait for the conversion to complete. You can continue working through the application while the conversion runs
5

Open the generated Smart Form to review, rate, download or share the structured candidate responses

Frequently Asked Questions (FAQ)

What does Recording to Smart Form do?

Recording to Smart Form converts an uploaded interview recording into a structured Smart Form. The generated Smart Form can be reviewed, rated, downloaded and shared like other Smart Forms in Scout Talent.

How does this save time?

The feature reduces the need to manually write up interview notes, review full recording/transcripts, or copy candidate answers into a structured format. It gives teams a faster way to turn recorded interview content into reviewable candidate information.

Does the generated Smart Form include every word from the recording?

No. The generated Smart Form is designed to provide structured, readable responses rather than a strict word-for-word transcript. Some filler, repetition and repeated phrasing may be consolidated to make the responses easier to review.

Can users still access the original recording?

Yes. The original recording remains available in the application. Users can refer back to the full recording whenever they need to confirm detail, review tone, or access the candidate’s full original answer.

Why are some responses consolidated?

Interview answers often include filler, repetition, pauses or repeated phrasing. Consolidating this content helps keep Smart Form responses clearer and easier to review, while the original recording remains available for the full answer.

What types of recordings work best?

Recording to Smart Form works best with clear interview recordings where candidate answers can be heard clearly. Recordings with poor audio quality, significant background noise, or multiple people speaking over each other may produce less useful results.

Who can use the generated Smart Form?

The generated Smart Form can be used by recruitment team members and shared with relevant hiring stakeholders in the same way as other Smart Forms, depending on your organization’s usual workflow and permissions.

Ready to reduce manual interview documentation?

Recording to Smart Form helps teams turn interview recordings into structured candidate responses that are easier to review, rate and share.

Spend less time on repetitive documentation and give hiring managers clearer interview context with Recording to Smart Form.

For more details on setup and best practices, contact our Customer Success team