Scout Talent roadmap: product developments to make your life easier
2 minutes | Posted 23 April, 2020

Onboarding is a crucial opportunity to make a great first impression on your new hire. It can make the difference between a short-term employee or a long-term brand ambassador.

Streamlining your onboarding process will drastically improve your new hire’s perception of your workplace as they are introduced to your organization. Here are four common onboarding mistakes and how you can solve them.

Manually entering the candidate’s details into their offer and contract

When hiring a new employee, do you go through the full document editing their relevant details or even handwrite where the gaps need to be filled? Even the most meticulous proofreaders are susceptible to human error, and mistakes can look unprofessional to new hires.

Solve this issue by using an onboarding software tool that can automatically populate your letters of offer and candidate contracts.

Asking new hires to print their and sign their contracts

Not everyone has their own printer at home and asking a new hire to print and sign their contract can be stressful and time-consuming.

Instead, email your candidate an online job offer and contract. Ask them to accept the role and notify you of any issues with their contract via email and have them sign it on their first day. Go one step further and have your candidate digitally sign their contract digitally using onboarding software.

Relying on a paper trail

Paper trails have worked in the past, but today, dealing with employee’s private information, paper trails can be a security risk. Also, as we move towards a greener future, printing lots of documents of onboarding information and forms is not doing the environment any favours.

Eliminate the paper trail as much as possible by using cloud-based systems that communicate with each other seamlessly. Good technology and systems protect your employees’ data and ensure your onboarding process is as smooth as possible.

Training and administrative delays

A candidate’s first day is supposed to be exciting and many want to hit the ground running. Putting them through administrative delays with things such as logins and training can detract from their energy and enthusiasm.

Set your new hire up with the tools they need in advance so that when they commence, they can get started as soon as possible.

Onboarding a new team member requires a lot of patience and takes good processes and technology to work successfully. It takes time, effort and above all, organization. Great recruitment software will effectively streamline your recruitment process, allowing you to digitally create and send job offers and contracts, and allow candidates to digitally accept their offer.

If you would like more information about how Scout Talent can help you with anything recruitment, call us at 1 866 474 3140 or click the button below.

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