Product update: BRAND NEW features, what it’s been like working from home
3 minutes | Posted 27 May, 2020

Our Product Manager James shares the new features we’ve released in :Recruit and :Onboard to make your life easier, including time-based status change automations, a new way to consolidate candidate tags, approval workflows, and more.
Working from home has certainly been challenging, but when you’re self-disciplined and motivated, it’s been a great opportunity to action lots of outstanding tasks. (And thank goodness for free day care!)
We’ve been staying connected digitally, but I must admit, it’s been tougher to share the highs and lows. Since returning to the office a few weeks ago, I’ve loved being able to thrive on the feedback and enthusiasm of others, both my team and our customers. Because my job is to “design cool stuff”, it’s important to have that feedback loop when designing said “cool stuff”.
It’s actually been surprising how quickly everything has returned to normal. We’ve changed some of our thought processes –implementing physical distancing, hand sanitising stations and extra cleaning– but after the excitement of seeing everyone in-person again, we’ve all just gotten back down to business. We all need a bit of normal back in our lives, so anything we can do to capture that is worthwhile.
So, what have we been up to? There are some exciting new features I’m excited to share with you.
Time-based status change automations
Many of our clients have to manage a huge amount of applications, particularly in recent times with a greater number of people entering the talent market. So many applicants, in fact, that it’s been difficult for them to get back to all their candidates.
While our Applicant Tracking System, Scout Talent: Recruit, has always had the capacity to send bulk communications to candidates with certain statuses, changing statuses hasn’t been automated.
Now, employers can commit to reviewing all candidates, within a certain number of days. After that time has elapsed and you’ve likely reviewed and been in communication with all your ideal candidates, you can change statuses in a time-based manner to automate responses to the rest of your talent pool.
For employers, not getting back to the right candidates in a certain time period could be doing them a disservice in keeping them on the hook instead of letting them know they haven’t been successful. This helps to solve that problem.
Automations can be simple and straightforward, and there are other more intricate automations you can establish if you have a unique workflow.
Status changes in :Recruit from :Onboard
For Scout Talent customers using :Onboard for digital contract creation and welcoming candidates to their organisation, we’ve made a small, simple change that updates your new hire’s status in :Recruit. This will help procedures going forward (for example, for reporting or if you choose to use our :Engage talent pooling module).
Expanding our tags feature
For clients using :Recruit, you may be familiar with the option to create and manage tags for candidates with skills and attributes from their application. You can slowly start to build up tags for each candidate who applies (and use this in the :Engage talent pooling module, etc.)
We’ve made improvements to this feature, whereby you can now view a page to manage and consolidate the tags used by your organisation.
Customised approver workflow
We’ve also created an approval workflow that allows you to assign customised approvers in your workflows. For example, your hiring managers may need recruitment from one person to recruit, and another person to make an offer after the interview stage. Also, your different organisational departments can have their own forms with their own approval levels.

I hope you get some great value out of these new features. Personally, I’m feeling excited about every day and being back in the office. Outside of work, I can’t wait to visit my wife and I’s favourite restaurant, enjoy the space and ambience as restrictions continue to lift. The past few months really makes you appreciate the little things, like the smell of fresh coffee brewing in your favourite café.

James Keele

James Keele is the Product Manager for Scout Talent. He has a background in IT and Software Product Management specialising in the B2B space for the past 3+ years. James’ role is to manage Scout Talent’s product roadmap and software development, aligning them with the overall Scout Talent strategic vision. He is passionate about user experience, automation and the creative process of development.
For more information about any of the above new features, talk to your Scout Talent Account Manager.
Alternatively, feel free to reach out to us any time on 07 3330 2595 or at